A Company Get-Together For National Day: One Evening For The Team That Is Not Travelling

This year's budget does not stretch to a two-day, one-night team-building trip out of the city — transport, hotel, three meals and a day of everyone's leave add up to a figure the board has not approved. But the boss still wants to "do something" for the team before the National Day break, so that the occasion amounts to more than an email wishing everyone a good holiday. This article is for whoever was handed that job.

You do not have to travel to bring a team together

A two-day trip has its own value, but it is not workable every year — it costs budget, it costs leave days, and it is hard to get everyone in one place when each person has their own plans for a long weekend. A three-to-four-hour evening in the city does the necessary part: the team sits together without a screen between them, there is a moment to acknowledge the past six months, and then everyone goes home on time, with nobody's holiday plans disturbed.

A plan for a three-to-four-hour evening

For companies that have never run an evening like this, the outline below is a safe starting point, easy to adjust to the culture of a particular team.

Because 31/8, 1/9 and 2/9/2026 all fall inside the window with 30% off the room rate (12pm to 10pm, Sunday to Thursday), holding the evening on one of these days keeps the room portion of the budget lower than moving it to a weekend later in the year.

Pick the room for the size of the team, do not guess

Getting the room size wrong is the usual reason a get-together feels awkward — too tight and nobody dares stand up to speak, too large and the atmosphere thins out. For a project team of 12, Stellar (room 2A1, 12 guests, 45 m²) with its shooting-star effects gives a focal point for the half-year acknowledgements. For a department of 30 to 35, Nebula (room 602, 35 guests, 80 m²) is wide enough for both the tables and a standing area for speeches without shuffling chairs around.

The rule for sizing a corporate party: about 2 m² per person, tables, chairs and walking space included. The table below is an all-inclusive budget guide by team size, covering the room for four hours, one set menu and additional drinks.

How it is calculated: (room + food + drinks) × 1.155 — the 1.155 covers the 5% service charge and 10% VAT, and is already applied in the table above. You can put this table straight into a budget approval request rather than recalculating it yourself.

A checklist before it goes to the boss

• Settle the real attendance figure (minus anyone who has already taken leave before the holiday) before choosing a room.
• Request the VAT invoice in advance for your accounts — Avatar Karaoke issues full VAT invoices on request.
• Agree with the manager on a short address of five to ten minutes; anything longer thins out the mood.
• Confirm a start before 10pm so the evening falls inside the window with 30% off the room rate.
• Give the number of motorbikes and cars in advance so parking can be arranged — free for the whole group.

If your team is larger than a typical evening — several departments at once, for example — have a look at the company party packages for advice on combining adjacent rooms. The full set menus and prices for each dish can be checked in advance on the party menu, so you have the figures ready before the paperwork goes up.

Three or four hours does not replace a trip away, but it does one thing properly: it gives the team a quiet moment to look at each other before anyone heads off on holiday.

Avatar Karaoke — premium karaoke in District 1, open since 2010

A private space, full VAT invoices, free parking for the whole group including cars — the details a company get-together needs so that nothing goes wrong at the accounting stage. Open 12:00–05:00, so the time slot is yours whether your team starts early or finishes late.

63–65 Pham Viet Chanh, Cau Ong Lanh ward (formerly District 1) · Hotline 0915.03.1111

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